The Race Director's Toolkit

Event Resources, and Sample Forms and Documents you can download and customize for your event

Resources & Forms Description

Race Director's Staff

 
Race Directors' Forums Road Race Management Race Directors' Forum encourage dialogue among event organizers, sponsors, vendors, and others in the sport
Tips for Race Directors Courtesy of Running USA and authored by Bill Reef, former Race Director of Bolder Boulder
Race Timeline Example timeline of race activities

Finance Spreadsheet

Track your income and expenses

Community Notification Letter to notify neighborhood of road use
USATF Course Certification Learn how to get your course certified
USATF Event Sanctions Overview of event sanctioning and insurance
Online Event Calendar List your event on a searchable National Calendar shared by a Running Network
      

Volunteers

 

Call for Volunteers

Request for volunteers to fill race committee positions.
Volunteer Form Volunteer's information and committee selection

Sentry Instructions

The DOs and DON'Ts for Sentries

Registration Instructions Instructions to perform registration functions
       

Runners

 

Runners' Information Spreadsheet

Use this spreadsheet to collect runners information if the race software is not available

Race Information for Runners

Helpful information for runners as an insert in the race packet
Runners Waiver Form Runner's acknowledgement of race legalities
Heat Guide (PDF) (Text) Prevention guide to promote personnel health & safety
Heat Tips (PDF) (Text) Tips for Preventing Heat-Related Illness
     

Calculators

 
VO2Max Calculator Maximum amount of oxygen that can be removed from circulating blood and used by the working tissues during a specified period
Target Heart Rate Calculator Your target heart rate based on averages
Caloric Needs Calculator Caloric intake to maintain your current weight
Nutritional Needs Calculator Carbohydrates, Proteins, and Fats needs
Ideal Weight Calculator Your ideal weight
Body Fat Calculator Your percentage of body fat